PRIVACY POLICY & EU GDPR
We Are Committed to Protecting Your Privacy
We comply with the regulations set forth in the European Union’s General Data Protection Regulation (hereinafter referred to as “GDPR”) and implement appropriate measures to ensure the security of customer data for those using our services or even those who have only made service inquiries at DocBeez. All data is securely handled.
Except in the cases specified below, PRIVACY POLICY & EU GDPR
We Are Committed to Protecting Your Privacy
We comply with the regulations set forth in the European Union’s General Data Protection Regulation (hereinafter referred to as “GDPR”) and implement appropriate measures to ensure the security of customer data for those using our services or even those who have only made service inquiries at DocBeez. All data is securely handled.
Except in the cases specified below, we will delete data once all related processes have been completed. Specifically, we adhere to the following principles:
- Your personal data is processed lawfully, fairly, and transparently in accordance with Article 5.1(a) of the GDPR.
- Your personal data is collected for specific, clear, and lawful purposes and will not be processed for any purposes beyond those stated, in compliance with Article 5.1(b) of the GDPR.
- Your personal data is stored in an appropriate, relevant manner and only within the necessary scope for processing, in line with Article 5.1(c) of the GDPR.
- Your personal data is accurate, kept up to date, and any inaccurate data related to processing purposes will be deleted or corrected in a timely manner, as required by Article 5.1(d) of the GDPR.
- Your personal data is retained in a format that allows identification for a reasonable period necessary for processing purposes, in compliance with Article 5.1(e) of the GDPR.
- According to Article 5.1(f) of the GDPR, we apply appropriate technical and organizational measures to ensure the security of personal data at a suitable level, including protection against unauthorized or unlawful access, destruction, loss, or accidental damage.
We are committed to complying with all other principles under applicable personal data protection laws, particularly those related to the rights of data subjects and obligations concerning cross-border data transfers.
We will store the personal data you provide in our internal systems during service provision, until the purpose of collection is fulfilled, or until compliance with legal obligations and dispute resolution requirements allows. You may also request the deletion of your provided information.
We may transfer your personal data to third countries outside the European Union, primarily to Vietnam for processing and to the United States for storage. In such cases, we have established Binding Corporate Rules (BCR) in accordance with Article 47 of the GDPR, ensuring that your data is protected under the strictest regulations. These rules provide equivalent protections as GDPR and align with the EU’s standard contractual clauses.
Children’s Personal Information
We collect, share, and use personal information of children under 14 years old only with the consent of parents, legal representatives, and/or guardians. Parents, legal representatives, or guardians may request to review, edit, or withdraw consent for a child’s personal information through our Partners or Website.
For children in EU member states below the minimum age required for independent consent as per national regulations (13 years in Denmark, Spain, and the UK; 14 years in Austria and Italy; 15 years in the Czech Republic and France; 16 years in Germany and the Netherlands), we collect information only with parental or guardian consent.
For children of other nationalities, we collect information based on the current legal requirements of the respective country’s personal data protection laws.
Technical Measures for Personal Data Protection
To safeguard personal information from risks such as loss, theft, leaks, forgery, or any other damages, our employees implement the following technical, administrative, and physical measures:
Important personal information is stored and managed under password protection within restricted access environments.
Understanding the risks of cyberattacks, potential threats, and the severity of damages to individual rights and freedoms, we commit to:
Protecting customer personal information from leaks or damages caused by cyberattacks or computer viruses.
Controlling unauthorized access and external breaches.
Implementing appropriate technical and organizational measures to ensure an adequate level of security, including pseudonymization and encryption of personal data.
Ensuring the confidentiality, integrity, availability, and resilience of our data processing systems and services.
Restoring timely access to personal data in the event of physical or technical incidents.
Conducting regular testing and evaluation of the effectiveness of security measures.
Establishing a dedicated department responsible for personal data protection.
Effective Date
This Privacy Policy is effective as of March 18, 2021, replacing our previous Privacy Policy.
We ensure that personal data protection is implemented comprehensively and that our Data Protection Officer complies with this Privacy Policy.
We reserve the right to amend this Privacy Policy whenever necessary. The updated version will be published on our Website on the same day of the update to keep you informed of the latest changes.
This Privacy Policy was last updated on March 18, 2021.